How to search Probate Office advertisements and records

1. Check the application index
   Look up the application on the application index to find its number and status.

2. Check the application status
   If it says "Application granted", you can request to search on RedCrest-Probate.
   If it says "Transferred to PROV", you'll need to search at the Public Record Office Victoria.

3. Submit your request
   Use the application number to submit a search request and pay the fee via 'My File Searches' on RedCrest-Probate.

1. Check the caveat index
   Look up the caveat on the caveat index to find its number and status.

2. Submit your request
   Use the application number to submit a search request and pay the fee via 'My File Searches' on RedCrest-Probate.

The following is a transcript of the 'RedCrest-Probate - Creating an account' video.

TRANSCRIPT

In this video, you'll be guided through the steps to follow when creating a new RedCrest-Probate account.

On the login screen, start off by clicking the register option. You can then enter all the required information to register as a new user, create a password, and click the register button.

You will now receive an email asking you to confirm the email address you just registered with. You can do this by clicking the confirm email address hyperlink.

This will take you to the RedCrest-Probate website, informing you of a successful validation. Click continue button to login with the email address and password of your newly created account.

Thanks for watching!

The following is a transcript of the 'RedCrest-Probate – Request to search Probate Office Records' video.

TRANSCRIPT

In this video, you'll be guided through the steps to request to search an application or caveat that has been filed with the Probate Office through RedCrest-Probate.

Start off by logging into your RedCrest-Probate account or register a new account if required.

Once you have logged in, click on “Search a granted application”.

You'll be taken to the “My File Searches” page.

Click on the green “Request to search” button.

Firstly, check your details are correct.

You can update your details by clicking on “Change details”.

Read the information text and then enter the application number you are searching.

Click “Next”. Then start answering the required questions.

As you answer those questions, the next relevant question will appear based on your previous answer.

In this example, I will be filing this request on behalf of myself as an individual.

In this example, I do not have a valid green health care card.

After selecting “Next”, you'll be shown the fee payable.

Select “Pre-approve payment and submit”.

Enter your payment details and select “Submit Payment”.

You will receive confirmation if your payment has been successful, and the request will appear in your list of submitted requests with the status reviewing.

The Probate Office will now review your request to search the file.

You will be notified by email if your request has been approved or if it's not been approved.

When you receive notice that your request was approved, log into RedCrest-Probate and navigate to “My File Searches”.

You will see a list of your approved requests.

To view the file, click on the application.

On the application page, you will see the documents that are available to view.

You can open them individually by clicking on each blue download button or “Download All”.

Once you've finished searching the file, you can return to “My File Search” and click “Archive”.

If you archive a file, you can recover it by scrolling to the bottom of this page and selecting “Restore”.

Thank you for watching.